An e-way bill is a government-mandated document for transporting goods above a certain value, and it's one of the most commonly overlooked compliance steps for small businesses moving stock between locations or to customers.
When an E-Way Bill Is Actually Required
An e-way bill is required for movement of goods worth more than ₹50,000 in taxable value, by road, rail, air, or ship, whether for a sale, a return, or job work. Some states set a lower threshold for intra-state movement, check your specific state's rule if you're transporting within state borders rather than across them.
Who Is Responsible for Generating It
- The registered GST person who causes the movement of goods (usually the seller or the buyer, depending on who arranges transport) must generate the e-way bill.
- If neither the consignor nor the consignee is GST-registered, the transporter is responsible for generating it.
- Generation happens on the official government portal, ewaybillgst.gov.in, our tool prepares your shipment data in advance so you can enter it quickly on the portal without digging through paperwork mid-transaction.
Validity Period: Based on Distance, Not Time Alone
| Distance | Validity |
|---|---|
| Up to 100 km | 1 day |
| Every additional 100 km (or part thereof) | 1 additional day |
| Over-dimensional cargo, up to 20 km | 1 day |
| Over-dimensional cargo, per additional 20 km | 1 additional day |
If genuinely needed, you can extend the validity before it expires, don't let it lapse mid-transit since an expired e-way bill carries the same penalty as never having one.
How to Use Our Tool
This tool prepares a pre-filled data sheet with all the fields the official portal asks for, consignor and consignee details, invoice value, HSN codes, and transport details, so you're not scrambling to gather information while a truck is waiting to leave. It doesn't submit directly to the government portal, that step still needs to happen on ewaybillgst.gov.in, but it removes the friction of assembling the data correctly the first time.
Frequently Asked Questions
What is the penalty for transporting goods without a valid e-way bill?
A penalty of ₹10,000 or the tax evaded, whichever is higher, and the goods and vehicle can be detained until it's resolved. Always generate the e-way bill before goods leave the premises, not after.
Can this tool generate the e-way bill directly?
No, it prepares a pre-filled reference sheet for manual entry on the official GST e-way bill portal. Direct API submission requires GST portal integration, which is outside the scope of this free tool.
Does an e-way bill apply to intra-state movement too?
Generally yes, above the ₹50,000 threshold, though some states apply a different or lower threshold for movement entirely within the state. Check your specific state's notification if you're unsure.
Prepare your shipment data with the E-Way Bill Generator before you head to the official portal.
